Privacy in your application

1.Who is responsible

Kettner Edelmetalle KG Schönbühlstraße 9 78052 Villingen-Schwenningen Phone +49 7930 2699 Email info@kettner-edelmetalle.de HRA 709740, Amtsgericht Freiburg i. Br.

Send questions about data protection directly to datenschutz@kettner-edelmetalle.de.

2.Which data we process

• Your details from the form: first name, last name, email address, phone number, postcode and town, your answers to the questions about the job (for example earliest start date or salary expectation) and your message to us.
• Your documents: CV, cover letter, references and other documents you upload. A photo is optional.
• What is created during the application process: notes and ratings from our team, interview notes, appointments, the result of the AI-assisted pre-screening (section 4), on request the result of a personality test during an interview, feedback on a taster day and our communication with you.
• Technical data: time of your application, how you found us (for example through a job board) and your IP address to protect against spam and abuse.

Please do not send us any information about health, religion, ethnic origin, political opinion or trade union membership. We do not need it for your application.

3.What we use the data for and on which legal basis

• Reviewing your application and running the process (contact, interviews, taster day, decision): Art. 6(1)(b) GDPR, because it concerns entering into an employment relationship.
• Talent pool: If you agree, we add you to our talent pool for 12 months and get in touch about suitable jobs. The legal basis is your consent (Art. 6(1)(a) GDPR).
• Messages via WhatsApp: only if you agree (Art. 6(1)(a) GDPR). Otherwise you receive everything by email.
• Personality test during the interview: voluntary and only with your consent (Art. 6(1)(a) GDPR). Not taking part has no disadvantage for you.
• Protection against spam and abuse, IT security and defending legal claims: our legitimate interest (Art. 6(1)(f) GDPR).
• If we hire you, we transfer the necessary data to your personnel file.

4.AI in the application process

• We use an AI-assisted pre-screening. It reads your documents and answers and compares them with the requirements of the job. This produces a summary and pointers for our team, for example what we should talk about in the interview.
• The AI decides nothing. Whether we invite you or turn you down is always decided by a person on our team. There is no solely automated decision within the meaning of Art. 22 GDPR.
• The AI does not receive your photo. We do not analyse faces, moods or emotions.
• The AI runs at a service provider with a data centre in the European Union. Your data is not used to train AI models.
• You can ask for a person to review the AI assessment of your application and tell us your point of view. Write to datenschutz@kettner-edelmetalle.de.

5.Where your data comes from

• Usually from you: through the form, by email or on the phone.
• If you apply through a job board, the job board sends us your application.
• If you applied through our previous application system before this page went live, we transferred your application to our own system. The same rules apply to it as to every new application.
• If someone on our team referred you, we store who referred you.
• For leadership positions, we check publicly available professional information in individual cases, such as LinkedIn, the commercial register and the press.

6.When we approach you directly (active sourcing)

• Where the data comes from: Your name, the link to your public professional profile (for example LinkedIn or XING) and business contact details you publish there yourself. We never read out profiles automatically, an employee records each person individually.
• Purpose and legal basis: We would like to tell you about a suitable job at Kettner Edelmetalle. The legal basis is our legitimate interest in hiring good employees (Art. 6(1)(f) GDPR). We inform you about this with our first message at the latest, otherwise within one month (Art. 14 GDPR).
• How long: If you do not reply, we delete your details no later than 6 months after we first contacted you. If you apply, everything on this page about applications applies.
• Not interested? A short message is enough. We then delete your details and keep only an irreversible check value of your profile link, so nobody from our team contacts you again.
• We never send messages automatically. We write to you personally on the network where we found you.

7.Who sees your data

• At Kettner: only the people involved in filling the job, that is recruiting, the responsible manager and the management. Fixed permissions control who sees what.
• Service providers working on our behalf (processing on our behalf under Art. 28 GDPR, bound by our instructions): servers and hosting, encrypted storage of your documents, sending our emails, our office software for email, calendar and video calls, the AI service from section 4 and protecting the form against bots. We only use WhatsApp if you agree.
• If a service provider is based outside the EU, we only transfer data on the basis of an adequacy decision of the EU Commission (for example the EU-US Data Privacy Framework) or the EU standard contractual clauses.
• For a taster day, we register you by name at our reception.
• We do not sell your data and do not pass it on to others for advertising.

8.How long we keep your data

• After the process ends: We keep your application data so that we can get back to you about suitable jobs. You can object to this storage at any time and ask us to delete your data. We will then delete it, unless legal obligations prevent this.
• Talent pool: 12 months from your consent. 30 days before it expires we ask whether you want to stay in. Without an answer, we take you out of the talent pool.
• If we hire you: the necessary data moves to your personnel file, where separate periods apply.
• Exception: if there is a legal dispute, we keep the necessary data until it ends.
• After deletion, at most a statistic without any link to you remains, for example how many applications a job received.

9.How we protect your data

We store your documents encrypted. We only accept PDFs and images and check every file for hidden content such as scripts. Only people who have been granted access can see them. The links to your status page and to appointment booking are personal and expire.

10.Your rights

You have the right of access (Art. 15 GDPR), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18) and data portability (Art. 20). You can object to processing based on our legitimate interest (Art. 21). You can withdraw consent at any time with effect for the future (Art. 7(3)).

The fastest way is your status page: there you can withdraw your application and request deletion of your data. Or write to datenschutz@kettner-edelmetalle.de.

You can also lodge a complaint with a data protection supervisory authority. The authority responsible for us is the State Commissioner for Data Protection and Freedom of Information Baden-Württemberg, Lautenschlagerstraße 20, 70173 Stuttgart.

11.Do you have to give us data?

No. But without your contact details and information about your experience we cannot review your application. Photo and cover letter are optional.

12.Cookies and analytics on the careers page

The privacy policy of our website applies to the careers page. Analytics tools and embedded videos only load after your consent.